Nexaris AI is a staffing agency for AI employees. We build and deploy custom AI workers that handle front desk, back office, scheduling, and reporting — 24/7, for a fraction of a part-time hire. Live in 4 weeks. No long-term contracts.
You can't find people. You can't afford the ones you do find. And half of them quit within 18 months. Meanwhile leads go cold, invoices pile up, and reports never get sent.
Average base salary for an admin or back-office employee in Chicago. Add benefits, taxes, and training and you're at $65K+ before they produce a single report.
Post the job. Screen resumes. Interview. Train. By the time they're working, you've already lost two months of leads, receipts, and reconciliations.
Half of admin hires leave within 18 months. You start the clock all over again — and the work keeps piling up while you're back to re-training.
Slow replies, stale receipts, calendar chaos, and reports that never ship. Every one of these bottlenecks has an AI Employee waiting to take it over.
Leads go cold while you're in back-to-back jobs. By the time you reply, they've already booked with a competitor.
You sent the estimate. Then silence. No follow-up, no nudge, no review request — and the lead moves on.
Receipts pile up in a shoebox. Your books are 60 days stale. You're making decisions blind because the P&L is always "coming soon."
Invoices, forms, and PDFs still get typed into your CRM or spreadsheet by hand. Hours a week gone to copy-paste busywork.
Reschedules, double bookings, and meeting Tetris eat your morning. Nobody on the team has bandwidth to actually own the calendar.
Weekly numbers, pipeline updates, monthly dashboards — all "in progress." You're flying on gut feel instead of data.
Here are six of the roles we build most often, across three departments — Customer Experience, Back Office, and Growth. If your bottleneck isn't on this list, we'll design a custom employee for it. Hire one, hire a few, or staff the whole department.
Answers every chat, text, and inbound lead in under 30 seconds. Qualifies, captures contact info, and books the appointment straight into your calendar. Bilingual. 24/7.
Follows up on every quote until the lead books or says no. Runs re-engagement sequences on cold leads. Sends review requests after every job to grow your Google rating on autopilot.
Categorizes transactions in QuickBooks or Xero daily, reconciles bank feeds, flags anomalies, and ships a clean monthly P&L. Your books stay current instead of 60 days behind.
Extracts line items from invoices, receipts, forms, and PDFs and drops them straight into your CRM, spreadsheet, or ERP. Zero copy-paste busywork for your team.
Owns your calendar. Coordinates internal meetings, handles reschedules, books discovery calls, and keeps every rep's week mapped out — so nobody plays calendar Tetris at 8am.
Pulls data from your CRM, ads, and ops tools every week. Builds dashboards, writes the narrative, and emails the report to stakeholders on schedule. Numbers always ship.
Put the numbers side by side. The decision gets easy.
If your business runs on leads, appointments, receipts, or reports, we can build an AI Employee for it. Every deployment is trained from day one on the scripts, tools, and workflows of your specific industry — no generic bots.
HVAC, plumbing, electrical, roofing, landscape. Book more jobs while you're on the truck.
Never miss another intake call. Qualify and schedule consults 24/7.
Your 24/7 showing coordinator, lead qualifier, and nurture engine.
Consultants, agencies, coaches. Front desk + back office handled so you can focus on clients.
Bookkeepers, fractional CFOs, ops teams. Categorize, reconcile, and ship reports on schedule.
Order questions, returns, post-purchase support, and review requests — handled 24/7.
No IT project. No learning curve. We manage the whole deployment end to end.
We learn your business, services, pricing, tone, and tools. You get a Skills design doc showing exactly how your AI Employee will think, decide, and act.
We construct your AI Employee in a private sandbox. You can preview and test live conversations before it goes anywhere.
We plug into your calendar, CRM, and phone system. We train on your real business data and review every conversation with you.
Deployed to production. You start capturing leads day one. We monitor every conversation for the first 30 days and tune as needed.
Pick the level of coverage you need. Month-to-month. No long-term contracts. 30-day money-back guarantee.
No. Chatbots answer FAQs. An AI Employee does a job — books appointments, captures leads, follows up, requests reviews. The difference is the outcome: a chatbot deflects work, an employee completes it.
They do — for the conversations that matter. Your AI Employee escalates anything sensitive to your team. It handles the 80% of routine inquiries so your people can focus on the 20% that need them.
No. We plug into whatever you already use — your website, calendar, phone system, and CRM. Zero IT lift on your end.
Every AI Employee has human escalation rules baked in. We monitor every conversation for the first 30 days and tune anything that's off. You get a dashboard to review conversations any time.
At $18/hr and 20 hrs/week, that's $18,720/yr before payroll tax — and they're gone nights, weekends, and the moment they find a better gig. Our Grow tier is about $15K all-in for year one and your AI Employee works 168 hours/week, never calls out, and gets smarter every month. The math isn't close.
You do. We build everything inside your stack — your Claude account, your QBO, your CRM, your calendar. Your data never leaves your systems. If you ever fire us, the AI Employee stays right where it is. The monthly support retainer pays for ongoing optimization, new features, and maintenance — not for hostage-keeping.
Yes. Month-to-month, no long-term contract. Cancel anytime after the build is delivered. You keep the AI Employee; we stop the optimization work. We earn the retainer every month or we don't deserve it.
Book a 30-minute demo and discovery call. Tell us where you're losing time — we'll show you exactly which AI Employee takes it over and what it would save you.